Logistics

Meeting location

Xiyuan Hotel
1 Sanlihe Rd.
Haidian District
Beijing 100044, China
www.xiyuanhotelbeijing.cn

Weather

LOGISTICS NOTE

UN Environment’s OzonAction and United for Efficiency initiatives, in cooperation with China's Foreign Economic Cooperation Office/Ministry of Environmental Protection (FECO/MEP) and ASHRAE are organizing this workshop, with support from the Kigali Cooling Efficiency Programme (K-CEP).


1. WORKSHOP LOCATION

The Twinning workshop will be held in Beijing from 11 to 12 April 2018 at the following venue:

Xiyuan Hotel
1 Sanlihe Rd.,
Haidian District,
Beijing 100044, China
www.xiyuanhotelbeijing.cn
Tel: +86-10-68313388
Fax:+86-10-68314577

Participation in this workshop is by invitation.


2. VISA INFORMATION

Participants are expected to apply for their entry visas themselves and should not leave their countries before securing their visas. An invitation letter will be provided by the organizer to support your visa application.

Visa information for China is available from the official website of the Department of Consular Affairs, Ministry of Foreign Affairs of the People’s Republic of China (http://cs.mfa.gov.cn). Participants are advised to check with the Chinese embassy in their home country as to whether they need a visa to enter China. A list of Chinese embassies and consulates by country is available from the following link:

http://www.fmprc.gov.cn/mfa_eng/wjb_663304/zwjg_665342/2490_665344/ or
http://www.fmprc.gov.cn/mfa_eng/wjb_663304/zwjg_665342/2498_665360/


3. HEALTH REQUIREMENTS

Please be reminded of the fact that you are responsible for your own travel and health insurance.

There are no vaccination requirements to enter China. It is important, however, that participants ensure that their routine vaccinations against diseases such as hepatitis A and B, tetanus and polio are up to date. Beijing has many medical practitioners, and there are well-equipped major hospitals in the vicinity of the workshop venue.

SOS telephone number in China (all emergency services): 110
First-aid Ambulance: 120


4. ACCOMODATION

The rooms for workshop participants are already reserved at the Xiyuan Hotel. If a participant would like to make his/her own bookings in another hotel, please let us know as soon as possible. All participants should pay for their accommodations and other expenses incurred during their stay independently when you check out of the hotel. We prefer that all participants to stay in the same hotel for easy interaction.


5. LOCAL CURRENCY AND PAYMENT FACILITIES

The currency of China is the Chinese Yuan. As of March 2018, US$ 1 was equivalent to ¥ 6.32. Foreign currency exchange for certain currencies is available in the hotel, airport and at most banks. International credit cards such as Visa, Master and JCB are accepted at the Xiyuan hotel, but you may be requested to show your passport.

Tipping is not a custom in China.

6. OFFICIAL LANGUAGE

The official language of China (Mainland) is Mandarin. The simultaneous interpretation of Arabic/Chinese/English will be provided for the Twinning Workshop plenary sessions. During the workshop, please do not take the simultaneous interpretation devices out of the conference rooms.

7. TRAVEL FROM AIRPORT TO HOTEL

UN Environment and FECO/MEP will arrange a shuttle bus to pick up participants from Terminal 3 of the Beijing Capital International Airport to the Xiyuan Hotel for 2-3 shifts on 10 April only. The organizer will meet participants at the exit for international flights at Terminal 3 of the Beijing Capital International Airport. Detailed information will be sent to participants later. In this connection, all participants please provide your arrival flight details on 10 April 2018 to the organizers.

Participants who will not take the shuttle bus can take a taxi from Beijing Capital International Airport to the Xiyuan Hotel, which is 33km and will take about one hour. The fare costs around 120 RMB (USD $19).

For further information about the airport and public transportation options, please visit: http://en.bcia.com.cn

8. TRAVEL IN BEIJING

The Xiyuan Hotel is located at the intersection of Xicheng District and Haidian District. It is only 500 meters from the Beijing Zoo and 1 kilometer from the Beijing Exhibition Center.

  • Metro: Dongwuyuan Station (line 4), Baishiqiaonan Station (line 6,9). For a metro map, please visit: https://www.travelchinaguide.com/images/map/beijing/beijing-subway.gif
  • Taxi: Taxi booking service hotline number: 96106. After calling the hotline, you will receive a SMS sent by the platform with the plate number of the taxi. It is suggested that you call the hotline 4 hours in advance.

Local sites of interest

Business/shopping
Wangfujing Shopping Area: 12km Finance Street: 5km
Xidan Shopping Area: 8km
Beijing CBD Area: 15km
New Silk Alley Market (Xiushui St.): 16km
Beijing Exhibition Centre: 1km

History and cultural heritage
The Forbidden City: 9km Capital Museum: 4km
Tian'anmen Square: 10km National Museum of China: 7km
Yonghegong Lama Temple: 8km
National Centre for the Performing Arts: 9km
The Summer Palace: 11km

Parks and Leisure
Beijing Zoo: 0.5km
Houhai Park, Shicha Hai Park (Bar St.): 5km
Zizhuyuan Park: 1km
Sanlitun Bar St.: 15km
Beihai Park: 5km


9. WEATHER, LOCAL TIME AND TELEPHONE CODES

There are large differences between day and night temperatures in April in Beijing. The daytime temperature can be around 17 degrees Celsius (63 degrees Fahrenheit), while at night it can drop to 5 degrees Celsius (41 degrees Fahrenheit).

During the day, a long-sleeved T-shirt or shirt and a light overcoat or windproof jacket will be more than enough. Taking a coat for the evenings is recommended.

The standard time zone in Beijing is UTC+8 hours. The telephone country code for China: 86
The telephone area code for Beijing: 10

10. ELECTRICITY

The electrical power in China is 220 volts running at 50Hz. There are three types of plugs used in China – two flat pins (type A, the most common), two narrow round pins (type C), or three-pronged angled pins (type I). You are strongly encouraged to carry your own electrical adapters for use with laptop computers and other electrical appliances, as we will not be able to provide them. Adapters can be purchased from shops in the city selling electronic or electrical items.

11. ON-SITE REGISTRATION AND BADGES

Conference badges will be provided on site at Xiyuan Hotel starting from 08:00 Tuesday, 11 April 2018.
Badges must be worn for the duration of the workshop. Please note that for security reasons, name badges must be displayed in order to gain admission to the workshop venue, as well as to the workshop rooms.


12. WORKSHOP DOCUMENTS AND OZONACTION MEETING PORTAL

The documentation for the workshop will be distributed via the OzonAction Meeting Portal (www.ozonactionmeetings.org). This online 24/7 web-based service supports (1) pre-session preparation including the circulation of logistics information, agendas, and meeting documents (2) in-session circulation of presentations delivered during the meeting, as well as revised/amended documents (3) post-session circulation of the meeting report/recommendations. For more details, see the Frequently Asked Questions at http://www.ozonactionmeetings.org/content/frequently-asked-questions.

Please note that the system is web-based; the only requirement is a laptop that has a wireless capability to connect to the wi-fi network at the conference venue and a browser (e.g., Google Chrome, Firefox, Internet Explorer) to access the system. No additional software is required.

Log-in instructions
Username :  beijing18
Password  : 18beijing


13. OTHER WORKSHOP DETAILS

There will be wireless internet access in the meeting room and throughout the hotel. Log-in details will be provided to participants at check-in.

There will be coffee & tea breaks during the workshop.

All participants are cordially invited to a reception on the evening of 11 April.


14. MEALS

Breakfast is included in the room rate, and lunch will be provided during the 2-day meeting. Participants are expected to cover the costs of their dinners while in Beijing. The Xiyuan Hotel has two main restaurants and a cafeteria:

  • Chinese Restaurant (floor 2): The restaurant has 120 seats, mainly providing Shandong dishes and new Cantonese dishes. 
  • Muslim Restaurant (floor 1): The restaurant has 80 seats, providing authentic halal dishes and food from the Xinjiang region.
  • Cafeteria (lobby): With a total of 150 seats, the cafeteria provides fresh coffee with a variety of food. It also offers abundant Chinese and Western buffet dinner and fast food.


15. DSA (ONLY IF APPLICABLE)

Participants whose travel is sponsored by UN Environment will be provided with a daily subsistence allowance (DSA) as per United Nations rules and regulations. In order to facilitate disbursement of DSA, eligible participants are requested to submit copies of passport, boarding passes, arrival/departure immigration stamps and air tickets to the UN Environment staff in the conference room.

DSA will be given through individual Valued Cash Card (VCC), which is a debit card. After we load money into the card, you will be able to get cash by using the card at the ATM or at the bank. You can use the card to pay for hotel accommodation or other expenses as long as you have enough cash in the card, and such cards are accepted by the hotel and the shops.

Any participants who are unable to stay for the duration of the meeting are requested to inform UN Environment as soon as possible after arrival, so that the subsistence allowance can be adjusted accordingly.

UN Environment will not be responsible for the following:

a) All expenses in the home country incidental to travel abroad, including expenditure for visa, medical examination, inoculations and other such miscellaneous items and internal travel to and from the airport of arrival and departure in the home country;

b) Salary and related allowances for the participants during the period of the meeting;

c) Costs incurred by participants in respect of travel insurance, accident insurance, medical bills or hospitalization fees in connection with attending the meeting;

d) Compensation in the event of death or disability of participants in connection with attending the meeting;

e) Any loss of or damage to personal property of participants while attending the meeting or losses or damages claimed by third parties as a result of any negligence on the part of the participants;

f) Any other expenses of a personal nature, not directly related to the purpose of the meeting.


16. CONTACT PERSONS

If you have any questions or comments about the workshop, please don’t hesitate to contact UN Environment OzonAction staff as well as FECO/MEP staff.


Mr. Shaofeng Hu
Regional Montreal Protocol Coordinator, OzonAction
Mobile: +66847002260
Mobile: +8613671350362

Ms. Charuwan Tintukasiri
Programme Assistant, OzonAction
Mobile: +66870873111
E-mail: tintukasiri.unescap@un.org

Mr. Ayman Eltalouny
Regional Montreal Protocol Coordinator, a.i., OzonAction
Coordinator International Partnerships
Cell: +973-36044811
Email: ayman.eltalouny@un.org

Mr. James Curlin
Network & Policy Manager, OzonAction
Tel: +33 1 44 37 14 55
Email: jim.curlin@unenvironment.org

Mr. Brian Holuj
Programme Officer, United for Efficiency
Tel: +33 1 44 37 42 60
Email: brian.holuj@un.org

Ms. Guo Xiaolin, Deputy Director, Division III FECO/MEP
Mobile: +86 139 1137 6182
Email: guo.xiaolin@mepfeco.org.cn

Ms. Feng Hui, Project Officer, Division III FECO/MEP
Mobile: +86 186 1026 8290
Email: feng.hui@mepfeco.org.cn