Logistics

Gabarone, Botswana

This meeting will be held in Gabarone, Botswana

Weather

 

LOGISTICS NOTE

Botswana is a landlocked country with a surface area of 581,730 sq. km located in the middle of the southern Africa plateau, with 80% of its land formed by the Kalahari Desert. The country has a population of about 2 200 000. The official languages spoken are English and Setswana.

Botswana is one of Africa’s most stable, peaceful and less corrupt countries, that prides itself of continuous multi-party democracy since independence in 1966 and a flourishing economy that led to its graduation out of the least developed country status in 1994 growing to become a middle-income country. Mining, especially diamonds has been the main source of revenues, but tourism holds prospects. The Okavango Delta, the worlds’ largest inland delta that was officially inscribed the 1000th site on the UNESCO World Heritage List in 2014 is the landmark of the country.


Hosting City - Gaborone
 
The Capital, Gaborone, is one of Africa’s fastest growing cities yet remaining safe and pleasant to live in. Gaborone is now a modern city with an international airport – the Sir Seretse Khama International Airport, bustling government, commercial and industrial centers, universities, malls, hotels and restaurants, Game Reserves, a national museum and art gallery, golf courses and other sports facilities.  

Meeting Venue
The meeting will be held at:

TRAVELODGE HOTEL
Plot 28295 Block 3
Gaborone, Botswana
TEL: +267 3105000

In case you need help regarding visas and immigration in general, please contact:   

Ms. Bessie Kelebemang bkelebemang@gov.bw
Tel: +267 3611340 or +267 3611344
 
Ms. Kenosi Barei kbarei@gov.bw
Tel: +267 3611340 or +267 3611344
 
Ms. Botho Mokotedi bnmokotedi@gov.bw
Tel: +267 3611340 or +267 3611344
    
Meeting Documents and OzonAction Meeting Portal
 
The documentation for the meeting will be distributed via the OzonAction Meeting Portal (www.ozonactionmeetings.org). This online 24/7 web-based service supports (1) pre-session preparation including the circulation of logistics information, agendas, and meeting documents (2) in-session circulation of presentations delivered during the meeting, as well as revised/amended documents (3) post-session circulation of the meeting report/recommendations. For more details, see the Frequently Asked Questions at http://www.ozonactionmeetings.org/content/frequently-asked-questions.

Please note that the system is web-based; the only requirement is a laptop that has a wireless capability to connect to the wi-fi network at the conference venue and a browser (e.g., Google Chrome, Firefox, Internet Explorer) to access the system. No additional software is required.

Log-in instructions

Username: gaborone2018
Password: 2018gaborone

Meal arrangements

Coffee breaks
Tea and coffee breaks will be provided each day in the morning and in the afternoon. Tea, coffee and bottled water will be available throughout the day.

Lunches
Lunches will be kindly provided by our host each day of the meeting.

Dinners
Delegates are expected to make their own dinner arrangements

Currency
The official currency is the Botswana Pula (BWP). You can change money at a Bureau de change and in banks. Currency exchange rate January 2017:

1 USD = 10.30 BWP
1 EUR = 12.16 BWP

Bank/ATM
An ATM is available in the airport
ATMs are also widely available in malls and supermarkets complex.

Electricity
Botswana operates on a three-square pin-plug (UK) (most commonly used) and a round pin-plug (South Africa) (can be found in some cases with square ones but in a few instances only round are provided), 220-240 Volts. Participants are advised to carry their own.

Local time and official working hours
Botswana is on the Central Africa Time -CAT (Standard Time) all year which 2 hours is ahead of Coordinated Universal Time (UTC) the common time standard across the world. Offices and business are open from 7.30 am to 4.30 pm. Shops open during the week at 9.00 am and close at 7.00 pm in shopping Centers while those outside close at 6.00 pm. Supermarkets however open till 8.00 pm. On Saturday and Sunday shops close at 4.00 pm and 2.00 pm respectively.

Safety
The suburbs around the meeting venue are generally safe. It is safe to walk alone at daylight - early morning to early evening up to 7.00 pm (but avoid wondering into nearby forests alone) - thereafter it is better with to walk with a companion/small group. After 10.00 pm it is advisable to drive or hire locally available taxis.

Weather
Botswana is generally a warm country. May marks the beginning of the cold dry season in winter. Mid-day temperature can reach 25°C/77°F while in the night temperatures can drop to about 8oC/46oF on average. Winter isn’t normally a rainy season, but we have had some showers around this time in the past. It is worth bringing with you some warm clothing.

Health
Botswana is one of the healthiest countries in sub-Saharan Africa, with good primary health care facilities available throughout the country.

Facilities
To access government health services in Botswana, non-citizens will be required to have medical coverage or cash payment in advance where medical coverage is not available. Please check that your travel insurance policy will be accepted by service providers in Botswana. Private hospitals and medical practitioners are also widely available.

Emergency numbers
Police 999
Ambulance 997
Fire Department 998

For any other emergency kindly contact the National Ozone Office.

Malaria
Gaborone is not nationally considered a Malaria risk zone. Mosquitos do increase over the rainy season in Gaborone, but they are not malaria carrying. As a result, hotels in Gaborone do not provide mosquito nets or repellents. However, it is advisable to have with you an insect repellent to avoid bites even not malaria linked.

For those planning to travel further north, please note that strains of malaria and the drugs used to combat them frequently change. Certain strains can become drug resistant and as a result it is best to seek medical advice before your departure and take any medication prescribed. If your doctor prescribes anti-malarial medicine for your trip, keep taking the rest of your pills after you return home. If you become ill with a fever either while traveling in a malaria-risk area or after you return home (for up to 1 year), you should seek immediate medical attention and let your doctor know about your travel history. Expectant mothers or very young children are not advised to travel to malarial areas. Further precautions if travelling north e.g. to Ngamiland (Okavango Delta area) or Chobe-Kasane:

Yellow fever
There is no risk of yellow fever in Botswana. However, you will be required to show proof of yellow fever vaccination if you are arriving from a country with risk of yellow fever.

Drinking Water
Tap water throughout the country is safe to drink. Bottled mineral water is readily available in most shops and supermarkets, as well as lodges and hotels.

Accommodation
We recommend participants to stay in the following hotel where special rates have been organized:


NOTE: Daily shuttle will be availed for all delegates staying at the places named above. Participants staying at any other place will have to make their own transport arrangements to and from the meeting.