Logistics

Meeting location

Weather

LOGISTICS NOTE


1. WORKSHOP LOCATION

The Twinning workshop will be held in Quito, Ecuador from 30 to 31 October 2018 at the following venue:

Hotel Dann Carlton Quito
Ave. Republica de El Salvador N34-377 e Irlandia
Quito, Ecuador
Phone: + 593 2 397 2600
Email: reservas@danncarltonquito.com
Website: https://www.hotelesdann.com/dann-carlton-quito/

Participation in this workshop is by invitation.


2. LODGING

Each participant must confirm room reservation personally with the Hotel via email or by phone. This way you can guarantee the reservation of the room. The preferential hotel rate for UN environment participants includes breakfast buffet and wireless internet Wi-Fi in all the facilities of the hotel. The rate is as follows:
Superior single Room US $90,00
Single Room Suite US $126,00
Important: The rate does not include: 12% VAT, 10% service, $2.75 USD per tourist rate per night and $1.22 hotel insurance per person per night.

3. DSA

The per diem for each participant funded by the UN Environment is sufficient to cover the costs of lodging, food, transfers (origin/airport/hotel/airport/origin) and miscellaneous.
Travel expenses will be delivered during the meeting in the form of a MasterCard and in U.S. dollars. The participant must hand in his boarding pass and show his passport to the UN Environment representative in charge of distributing the per diem. Please note that distribution of per diem will not be feasible if this requirement is not met.
The debit card will hold the appropriate amount in U.S. dollars; however, cash issued by ATMs is usually in the currency of the country in which the ATM is located. Bank charges related to the withdrawal of money from an ATM and the exchange rate applied to the purchase of goods and services are the responsibility of the participant. There is a fixed fee of US$5 for each cash withdrawal from an ATM. Because ATMs issue cash in a specific currency, it may not be possible to withdraw the entire balance available on the card; the remainder, however, can be used to make small purchases. The card may not be used after its expiry date.

The reuse of debit cards issued at previous meetings is strongly encouraged. It is possible to reload a debit card with funds for the current meeting, provided that it has not expired, and the participant has retained the card's PIN code. Participants who meet these requirements should email a copy of the card to Joella Hayams (joella.hayams@un.org).

4. AIRFAIRE 

The electronic airplane ticket of the participants funded by UN Environment will be sent via email to the email account registered by UN Environment. Print your airplane ticket before starting your trip. We recommend to check with the airlines the cost of luggage, make sure that you do not exceed the limit allowed otherwise the airline will charge an additional amount, non-refundable by UN Environment.

5. VISA FOR ECUADOR AND THE TRANSIT COUNTRIES

It is important that each of the participants consult the official websites of the Ministry of Foreign Affairs of Ecuador and the transit countries, mainly Panama, where recently some requirements have changed. If you need a personalized invitation letter to apply for your visa, you should contact UN Environment.

6. TRANSFER TO AND FROM THE AIRPORT

Quito International Airport has efficient and safe ways of transportation from the airport to Quito hotels, so if you need to book any of the transfer services, we invite you to visit the following website: https://aeropuertoquito.aero/es/transporte.html.

In addition, Aeroservicios offers a bus service from the airport to the bus station in downtown Quito (the ticket costs 8 US dollars); upon arrival at the bus station, participants must take a taxi to their final destination. Information on bus schedules can be found at http://www.aeroservicios.com.ec/horario/.

On the other hand, the Dann Carlton Hotel has recommended the services of the following company in case you wish to contact them to book transfers:
AEROCAR
Website: www.aerocar.ec
Email: Reservas@aerocar.ec 
Call center: +(593) 23944490

7. CURRENCY

The United States dollar is the national currency of Ecuador. Most of the hotels, restaurants and shops accept the main credit cards.

8. VACCINATION

The only obligatory vaccine to travel to Ecuador is the vaccine against yellow fever, a disease transmitted by infected mosquitoes, which in its most acute degree can lead to death. This vaccine is only required in the case of coming from countries with areas at risk of transmission of yellow fever, including among them only countries of America and Africa. The countries of the Americas, which are considered to be at risk and therefore require vaccination, correspond to: Argentina - Bolivia - Brazil - Colombia - Ecuador - Guyana - French Guiana - Panama - Paraguay - Peru - Suriname - Trinidad and Tobago - Venezuela.
In this case, all travelers from the listed countries must present a valid international yellow fever vaccination certificate, which is usually required at Ecuador's airport. The vaccine must be applied at least 10 days prior to entry into Ecuador.

9. CLIMATE

In November, temperatures in Quito usually range from 9°C to 19°C. Participants are advised to carry coats, hats and scarves.
Quito is at an altitude of 2,850 meters above sea level. Some people may feel a slight discomfort related to altitude, which can manifest itself in the form of headaches and nausea. Participants prone to such discomfort are strongly advised to consult a physician prior to travel and to consider carrying medication to deal with altitude sickness.
The time zone in Quito is UTC/GMT -5 hours.

10. SECURITY ASPECTS

Ecuador's security varies depending on the region of the country. In general, participants should be cautious with their valuables, keeping their passports and money in a safe place.
While the number of serious crimes has decreased in recent years in Quito, robberies and assaults remain a risk, so some precautions need to be maintained. In particular, luggage, cash, personal documents, credit cards, electronic devices and valuables should not be left unattended.

It is possible to download the ECU911 mobile phone application from the Servicio Integrado de Seguridad del Ecuador and use it to request emergency services.

11. INSURANCE

We recommend that you take out insurance to cover risks of life, medical treatment, accidents, permanent or temporary disability and damage to third parties during the period of travel as UN Environment will not be responsible for such costs, if unfortunately, necessary.

12. ELECTRICITY

110v AC at 60 Hz, one plug with two flat plugs

13. UN ENVIRONMENT GREEN MEETING

Please note that the UN Environment is doing its best to make this event a green meeting. A Green Meeting ensures that all aspects of the event, including its location, food services, transport and the procurement of goods and services are concretized with a view to preventing pollution in order to reduce its global environmental impact. In this sense, there are some tips to keep in mind:
- This meeting will be almost paperless (a minimum of printing pages). We will produce paper documents only when absolutely necessary.
- We encourage participants to bring their laptops in order to download presentations or working files that will be available during the meeting portal.
- We are kindly asking all participants to bring their own pencils and paper.
- During events, please turn off lights and equipment when not in use.
- Where possible, reuse of towels and bedding.

14. CONTACT PERSONS

If you have any questions or comments about the workshop, please don’t hesitate to contact UN Environment staff.

Mr. James Curlin
Network & Policy Manager, OzonAction
Tel: +33 1 44 37 14 55
Email: jim.curlin@un.org

Mr. Brian Holuj
Programme Officer, United for Efficiency
Tel: +33 1 44 37 42 60
Email: brian.holuj@un.org

Mr. Marco Pinzon 
Regional Network Coordonator, OzonAction
Tel: +507 305 3154
Email: marco.pinzon@un.org

Mr. Kevin Gallardo, Assistant
Tel: +507 305 3172,
Email: kevin.gallardo@un.org